Administrative Assistant

Date Posted: Wed, 05 Aug 2020 09:47:27
Salary: -
Washington, DC

Job Description

08/05/2020 to 08/11/2020

Competitive

GS 09

$59,534 to $77,396 per year

Permanent

Full-Time

1 vacancy in the following location:

No

Yes as determined by agency policy

Current or former competitive service federal employees.

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Certain current or former term or temporary federal employees of a land or base management agency.

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Current/former Federal employees w/ competitive/reinstatement eligibility; ICTAP/CTAP eligibles in local commuting area; VEOA and Land Base Management eligibles; individuals eligible for these non-competitive authorities: VRA, Schedule A, Peace Corp, 30% or more disabled veterans and Military Spouse. Also advertised as job announcement #DE-20-CHI-OASAM-0229 for non-status applicants; to be considered for each, apply to BOTH jobs.

MS-20-CHI-OASAM-0229

575352600

This position is located in the Department of Labor (DOL), Office of the Assistant Secretary for Administration and Management (OASAM), Security Center (SC) in Washinton, D.C.

This position is outside the bargaining unit.   No PCS is authorized. 

This position works under the supervision and programmatic management of the Deputy Director or Director of Security Center (SC) to provide administrative and program management support to the administrative systems, projects, and policy activities assigned to the SC. The incumbent provides program management support to the operation of one or more of these projects or administrative systems to ensure the administrative and program coordination needs of the SC are met; provides key assistance to the SC staff to facilitate the performance of their employment management goals and officials structure responsibilities; and serves as the primary point of contact (POC) for matters that relate to the organizational structure, administrative matters, personnel actions, time and attendance, travel, and records management. 

Plans, coordinates, analyzes, and evaluates administrative matters pertinent to operations within SC.  Assists with administrative of communication plans, standard operating procedures (SOPs). Provides advice to management on a variety of personnel actions for hiring new personnel, converting spaces, changes to job descriptions and accommodating current workload. Provides administrative support, to SC leadership, with coordinating and developing the annual budget. Incumbent keeps track of all timeframes of contracts to make sure no deadlines are missed. Develops and issues Standard Operating Procedures (SOPs) and special instructions regarding administrative processes and procedures; such as but not limited to, UPS shipping procedures, GSA Fleet mileage reporting, SC procedures for ordering supplies. Serves as the Records Management Coordinator for the office. Implements the DOL records management and provides guidance to enhance systemic flow of correspondence and maintenance of filing systems. Assists with a variety of assignments, encompassing key administrative functional areas. Initiates relevant inquiries for supply products and services, and determines acceptable delivery schedules, and service effectiveness of small business vendors. Serves as the point of contact (POC) and makes recommendations to the SC leadership concerning vendor offerings, proposed delivery schedules, company reputation, product prices and price comparisons necessary to facilitate decision and solution making.

Not required

No

11 - There is no obligation to provide future promotions to you if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, the need for an employee promoted to the higher level, and supervisory approval.

0303 Miscellaneous Clerk And Assistant

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

GS-9: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-7, in the Federal Service. 

Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

Specialized experience: Must possess ability to plan, organize, and control work involving diverse activities; skill in oral and written communications is needed to facilitate the work of the organization.

There is no education substitution for this position.

Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs.  Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program.

DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as a ICTAP or CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Oral and Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience. Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

Other

No

Critical-Sensitive (CS)/High Risk

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action” which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here.

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP/CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

- Special/Non-Competitive Appointing Authority Documents

- Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements): [HR to edit as necessary] (a) Persons with Severe Disabilities (SCHEDULE A) (b) 30% or More Compensable Disabled Veterans (DAV)  (c) Former Peace Corps Volunteers (PCV) OR Current or Former Peace Corps Employees (PCE) (d) Military Spouses (MISP) (e) Other

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Review our benefits

To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section.

Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.

SAVE your information before the 30 MINUTE TIMEOUT! For help, go to https://www.usajobs.gov/Help/how-to/.

STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.

STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”.

STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 – On the “Review and Submit” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully.

STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.

312-353-4967

877-889-5627

[email protected]

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

For instructions on how to check the status of your application, go to Step 7 on: Using DOORS and USAJOBS Help Guide. To sign up for Application Status Updates via email: Click Here for instructions.

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/575352600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Learn more about

312-353-4967

877-889-5627

[email protected]

Learn more about what it's like to work at Office of the Assistant Secretary for Administration and Management, what the agency does, and about the types of careers this agency offers.

https://www.dol.gov/general/jobs/vacancy-information#marketing-statement/

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USAJOBS is a Opens in a new windowUnited States Office of Personnel Management website.

Implements the DOL records management and provides guidance to enhance systemic flow of correspondence and maintenance of filing systems. Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the...

Company : US Department of Labor

Job Title : Administrative Assistant

location :

For more information, click here to apply

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Job Detail

  • Job Id
    0dd302de2e50d88e
  • Location
    Washington, DC
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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